Why should we protect data also in paper form?

 

When we talk about data protection, we immediately think of data stored on computers and other digital devices. But what about data in paper form? Every day we print and exchange millions of different sheets of paper, including those containing sensitive data. If we risk losing control over printouts, we could face serious legal consequences, as well as loss of trust.

The General Data Protection Regulation applies not only to data processed electronically, but also to data in paper form: the leak of information that could cost us a lot.

There are confidential documents such as offers, bank records, invoices, receipts, signed copies and all kinds of data in paper form in any company office that:

• must be protected during life from those who do not have the right to access them;
• must be destroyed so that they are no longer available as soon as they are no longer useful for the company.

And if I entrust the destruction of documents to outsourcing service providers?

The idea may be tempting: all the documents to be shredded are collected and taken away and destroyed upon call to the shredder outsourcing service provider. So, one thing less to worry about. But it's not the best idea. Let's see why:

• I have to accumulate a certain number of documents, and this takes time: in the meantime, the risk of them falling into the wrong hands increases.

• Even if the number of documents to be destroyed at one time is large, they will still be transported by another company and often stored in warehouses until they are finally shredded.

• Losing control over the result: are they really shredded? Is anything lost?

ENSURING THE DESTRUCTION OF DOCUMENTS TO AN OUTSOURCING COMPANY - NO MATTER HOW PROFESSIONAL, IT DOES NOT RELEASE THE COMPANY FROM RESPONSIBILITY FOR DOCUMENT CONTENT AND DATA LEAKAGE. FURTHERMORE, THE DAMAGE TO THE REPUTATION WILL BEAR THE OWNERS OF THE DOCUMENTS.

WHAT ARE COBRA® SHREDDERS USED FOR?

KOBRA® is suitable for:

• any type of paper documents

• optical data carriers (CDs, DVDs, etc.)

• magnetic data carriers (credit cards, diskettes, etc.)

• electronic data carriers (memory cards, cards with chips, etc.)

• compressed data on microchips and films

• electronic memory cards, electronic cards, SSDs, smartphones, tablets.